Privacy policy

This document is an update of the new rules under Regulation n° 2016/679 of the European Parliament and of the Council (GDPR) on the protection of personal data.

PRIVACY POLICY

ARTICLE 1 : PREAMBLE

This privacy policy applies to the website : https://www.pro-box.be.

The purpose of this privacy policy is to expose users of the site :

  • The manner in which their personal data is collected and processed. All data that is likely to identify a user must be considered as personal data. These include the user’s first and last name, age, postal address, e-mail address, location or IP address ;
  • What are the users’ rights regarding this data ;
  • Who is responsible for the processing of the personal data collected and processed ;
  • To whom this data is transmitted ;
  • If applicable, the site’s policy regarding “cookies” files.

This privacy policy complements the Legal Notice and the General Terms and Conditions of Use which users can consult at the address below: https://pro-box.be/privacy-policy

ARTICLE 2: GENERAL PRINCIPLES OF DATA COLLECTION AND PROCESSING

In accordance with the provisions of Article 5 of the European Regulation 2016/679, the collection and processing of data from users of the site comply with the following principles :

  • Lawfulness, fairness and transparency: data may only be collected and processed with the consent of the user owning the data. Whenever personal data is collected, the user will be informed that his or her data is being collected, and for what purposes the data is being collected ;
  • Limited purposes: the collection and processing of data is carried out to meet one or more of the purposes set out in these general terms and conditions of use ;
  • Limitation of data collection and processing: only the data necessary for the proper execution of the objectives pursued by the site are collected ;
  • Data retention reduced in time: the data is kept for a limited period of time, of which the user is informed. If the storage period cannot be communicated to the user ;
  • Integrity and confidentiality of the data collected and processed: the data controller undertakes to guarantee the integrity and confidentiality of the data collected.

In order to be lawful, and in accordance with the requirements of Article 6 of European Regulation 2016/679, the collection and processing of personal data may only take place if it complies with at least one of the conditions listed below:

  • The user has expressly consented to the processing;
  • The processing is necessary for the proper execution of a contract ;
  • The processing complies with a legal obligation ;
  • The processing operation is necessary in order to protect the vital interests of the data subject or of another natural person ;
  • The processing may be necessary for the performance of a task carried out in the public interest or in the exercise of official authority ;
  • The processing and the collection of personal data is necessary for the legitimate and private interests pursued by the controller or a third party.

ARTICLE 3 : PERSONAL DATA COLLECTED AND PROCESSED WHEN BROWSING THE WEBSITE

A. DATA COLLECTED AND PROCESSED AND METHOD OF COLLECTION

The personal data collected on ProBox website are as follow :

All data that is likely to identify a user must be considered as personal data. These include the user’s first and last name, age, postal address, e-mail address, location or IP address

This data is collected when the user carries out one of the following operations on the website:

When the user registers on the website.
When the user purchases a product on the website.

However, when a payment is made on the website, proof of the transaction, including the order form and invoice, will be kept in the website publisher’s computer systems.

The data controller will keep all the data collected in its computer systems on the website and in reasonable conditions of security for a period of : 5 years.

The collection and processing of data serves the following purposes:

Identify a user

B. TRANSFER OF DATA TO THIRD PARTIES

Personal data collected by the website is not transmitted to any third party and is only processed by the site publisher.

C. DATA HOSTING

The ProBox website is hosted by : OVH, whose head office is located at the address below:

2 rue Kellermann – 59100 Roubaix – France

The host can be contacted at the following telephone number : +33 9 72 10 10 07

The data collected and processed by the website are exclusively hosted and processed in France.

ARTICLE 4 : DATA CONTROLLER

A. THE DATA CONTROLLER

The person responsible for the processing of personal data is: The WebMaster. He can be contacted as follow :

Via email: info@pro-box.be

The data controller is responsible for determining the purposes and means used to process personal data.

B. OBLIGATIONS OF THE DATA CONTROLLER

The data controller undertakes to protect the personal data collected, not to pass it on to third parties without the user’s knowledge and to respect the purposes for which the data was collected.

The site has an SSL certificate in order to guarantee that the information and the transfer of data transiting through the site are secure.

An SSL certificate (“Secure Socket Layer” Certificate) is used to secure the data exchanged between the user and the site.

Furthermore, the data controller undertakes to notify the user in the event of rectification or deletion of the data, unless this would entail disproportionate formalities, costs and steps for the user.

In the event that the integrity, confidentiality or security of the user’s personal data is compromised, the data controller undertakes to inform the user by any means.

ARTICLE 5 : USERS RIGHTS

In accordance with the regulations concerning the processing of personal data, the user has the rights listed below.

In order for the data controller to comply with his request, the user is required to provide him with: his first and last name as well as his e-mail address, and if relevant, his account or personal space or subscriber number.

The data controller is obliged to reply to the user within a maximum of 30 (thirty) days.

A. PRESENTATION OF THE USER’S RIGHTS IN TERMS OF DATA COLLECTION AND PROCESSING


a. Right of access, rectification and right of deletion

The user may consult, update, modify or request the deletion of data concerning him/her, in accordance with the procedure set out below:

The user must send an e-mail to the person responsible for processing personal data, specifying the subject of his/her request and using the contact e-mail address provided above.

If he or she has one, the user has the right to request the deletion of his or her personal space by following the procedure below:

The user must send an e-mail to the data controller, specifying his/her personal space number. The data deletion request will be processed within 10 working days.

b. Right to data portability

The user has the right to request the portability of his/her personal data, held by the website, to another site, by complying with the following procedure:

The user must make a request for the portability of his/her personal data to the data controller, by sending an e-mail to the address provided above.

c. Right to limit and oppose the processing of data

The user has the right to request the limitation or to oppose the processing of his or her data by the website, without the site being able to refuse, unless it can demonstrate the existence of legitimate and compelling reasons, which may take precedence over the interests and rights and freedoms of the user.

In order to request the limitation of the processing of his/her data or to object to the processing of his/her data, the user must follow the following procedure:

The user must make a request to limit the processing of his/her personal data to the data controller, by sending an e-mail to the address provided above.

d. Right not to be the subject of a decision based exclusively on an automated process

In accordance with the provisions of Regulation 2016/679, the user has the right not to be subject to a decision based exclusively on an automated process if the decision produces legal effects concerning him or her, or affects him or her significantly in a similar way.

e. Right to determine the fate of data after death

Users are reminded that they can organise what should become of their collected and processed data in the event of their death, in accordance with law n°2016-1321 of 7 October 2016.

f. Right to refer the matter to the competent supervisory authority

In the event that the data controller decides not to respond to the user’s request, and the user wishes to contest this decision, or if he or she believes that one of the rights listed above is being infringed, he or she has the right to refer the matter to the CNIL (Commission Nationale de l’Informatique et des Libertés), https://www.cnil.fr) or any competent judge.

B. PERSONAL DATA OF MINORS

In accordance with the provisions of Article 8 of European Regulation 2016/679 and the French Data Protection Act, only minors aged 15 or over may consent to the processing of their personal data.

If the user is a minor under the age of 15, the consent of a legal representative will be required so that personal data can be collected and processed.

The site publisher reserves the right to check by any means that the user is over 15 years of age, or that he will have obtained the agreement of a legal representative before navigating on the site.

ARTICLE 6 : USE OF “COOKIES” FILES

The site may have recourse to “cookies” techniques.

A “cookie” is a small file (less than 4 ko), stored by the site on the user’s hard drive, containing information relating to the user’s browsing habits.

These files enable it to process statistics and traffic information, facilitate navigation and improve the service for the user’s comfort.

For the use of “cookies” files involving the saving and analysis of personal data, the consent of the user is necessarily required.

This consent of the user is considered valid for a maximum of 13 (thirteen) months. At the end of this period, the site will again request the user’s authorisation to save “cookie” files on his or her hard drive.

a. Opposition of the user to the use of “cookies” files by the website

The user is informed that he or she may oppose the recording of these “cookies” files by configuring his or her browser software.

For information, the user can find at the following addresses the steps to be taken to configure his browser software to prevent the registration of “cookies” files:

If the user decides to deactivate the “cookies” files, he or she will be able to continue browsing the site. However, any malfunctioning of the site caused by this manipulation could not be considered as being due to the site publisher.

b. Description of the “cookies” files used by the site

The site publisher draws the user’s attention to the fact that the following cookies are used during navigation:

Cookies related to the online purchase.

If you leave a comment on our website, you will be asked to save your name, e-mail address and website in cookies. This is only for your convenience so that you don’t have to enter this information if you make another comment later. These cookies expire after one year.

If you have an account and log on to this site, a temporary cookie will be created to determine if your browser accepts cookies. It does not contain any personal data and will be deleted automatically when you close your browser.

When you log in, we will set a number of cookies to save your login information and screen preferences. The lifetime of a login cookie is two days, that of a screen option cookie is one year. If you tick “Remember me”, your login cookie will be kept for two weeks. If you log out of your account, the login cookie will be deleted.

When editing or publishing a publication, an additional cookie will be stored in your browser. This cookie does not contain any personal data. It simply indicates the ID of the publication you have just modified. It expires after one day.

Embedded content from other sites

Articles on this site may include embedded content (e.g. videos, images, articles…). Content integrated from other websites behaves in the same way as if the visitor were visiting that other website.

These websites may collect data about you, use cookies, embed third-party tracking tools, track your interactions with such embedded content if you have an account connected to their website.

ARTICLE 7 : CONDITIONS FOR MODIFYING THE PRIVACY POLICY

This privacy policy can be consulted at any time at the address below: https://pro-box.be/privacy-policy/

The publisher of the website reserves the right to modify it in order to guarantee its conformity with the law in force.

Therefore, the user is invited to regularly consult this privacy policy in order to be informed of the latest changes that will be made to it.

It is brought to the user’s attention that this privacy policy was last updated on: 26/12/2018.